Use this form to record the details of an incident and track the progress of its investigation. Every Incident record is given a unique number so it is easy to find, identify, and organize. Before creating a new record, do a record search to ensure that the information has not already been entered.
Incidents Form
General
· Create a new Incident record.
· Indicate which authorities have been notified of the incident.
· Flag the incident.
Involvements
Persons
· Identify all persons involved in the incident.
· Record injuries sustained during the incident.
· Record an involved person’s clothing details.
· Flag an involved person.
· Add losses, recoveries, or potential no impact losses associated with an involved person, and review their summary.
Organizations
· Identify all organizations involved in the incident.
· Note an action request sent to an organization.
· Log organization response details.
· Add losses, recoveries, or potential no impact losses associated with an involved organization, and review their summary.
Vehicles
· Document all vehicles involved in the incident.
· Add losses, recoveries, or potential no impact losses associated with an involved vehicle, and review their summary.
Items
· Identify all items involved in the incident.
· Add losses, recoveries, or potential no impact losses associated with an involved item, and review their summary.
Narratives
· Add procedure summaries (e.g., Executive Summary, Follow-up, or Interview) to the Incident record.
Attachments
· Attach a file to the Incident record.
Links
· Link the incident to another incident.
· Link the incident to a case.
· Link the incident to an activity.
Losses
· Record losses (i.e., Losses, Recoveries, and No Impact losses) involved in an incident.
· View a summary of losses involved in the incident.
Investigation
Details
· Open a new incident investigation.
· View a summary of the incident’s key investigative data.
· Assign an investigator to the incident’s investigation.
Summaries
· Summarize the incident’s investigation.
Logs
· Log investigative tasks and expenses for the incident.
Interviews
· Document investigation interviews for the incident.
Evidence/Property
· Track investigation evidence for the incident, including the evidence chain of custody.
Controls
Details
· Set security controls and status of the Incident record.
· Define which workgroups can access the Incident record.
Outcome
· Describe the incident’s causes and subsequent policy changes or corrective actions.
Reviews
· Document an incident-related review.
Assignments
· Give an incident-related assignment to another user.
Audit History
· View the history of all changes made to the Incident record. Visibility of Audit History depends on user permissions.
